Budget & Finance Assistant
Job Description
Position no. 366823
OBJECTIVES OF THE PROGRAMME
Budget and Financial Services (BFU) is a part of the Division of General Management and is responsible for supporting the work of WHO by providing efficient and flexible management of the Organization's financial resources and for accommodating varying circumstances while allowing for sound financial control and ensuring adherence to financial rules and regulations at all times.
Description Of Duties
The duties of the incumbent are not intended to be all-inclusive nor are all duties listed hereunder carried out by the incumbent. Staff may be rotated and assigned to perform various duties of similar complexity within the Budget and Finance unit including ad-hoc assignments as determined by supervisors as well as reinforcing other teams or replacing other staff members as deemed necessary. Performance of assigned responsibilities are based on established financial rules and procedures. The incumbent is assigned as either a Specialist or a Senior Member of a team, in one of the following sub-units to perform responsibilities of similar complexity:HR workplan management responsible for monitoring and adjustments of salary work plans to ensure correctness, validity and availability of funding of award budget against relevant OWERS and mapped positions; Income and awards management responsible for analysis and monitoring of activation of awards, and distribution and validating the linkage of awards to projects; Imprest Expenditure and Review responsible for monitoring of eImprest GLs and all eImprest transactions including review of services purchase orders - Imprest, DFC's, GES and other activities;Accounts payable responsible for monitoring of payment instructions, payroll, payments for IC meetings, regional office eImprest vouchers, bank reconciliations and expenditure batches; andStaff Health Insurance responsible for processing of various medical claims submitted by staff members and SSAs, ensuring accuracy of payment and validity of prescribed medicines vis-a-vis doctor prescription. 1. Performs all functions related to non-routine cases handled by the assigned sub-unit; ensuring timely and accurate resolution of problems 2. Reports on problems and recommends possible solutions to the respective sub- units to ensure compliance with financial rules and regulations. 3. Assists with the review and resolution of OLD issues on regular basis. 4. Reviews transactions referred by approvers and provides feedback to facilitate the validation/approval/ rejection of GSM transactions.5. Facilitates implementation of activities by providing guidance and support to clients on operational workplans, reporting and analysis of financial data.6. Produces reports from GSM and analyzes data to facilitate decision making. 7. Initiates correspondence to verify data, answers queries and obtain additional information on financial matters. 8. Guides staff performing other functions in the assigned sub-unit.Achievement Activities Include: - Guidance and advice on financial information, GSM workflows and processes to all budget centers.- Support the Budget centers to achieve sound financial management.- Contributition to the efficient work results of BFU sub-units. - Effective monitoring, analysis of various transactions and reliable financial reporting. - Timely and sound solutions to non-rountine problems and continous support to staff within the sub-unit.- Contribute to the development of enhanced guidelines and procedures to facilitate effective work processes.
Required Qualifications
Education
Essential: - Completion of secondary school with additional training in automated accounting
Desirable: University degree in commerce, finance, business administration or related field would be an asset.
Experience
Essential: Eight years' experience in applying administrative and financial procedures through progressive work in finance and accounting activities.
Desirable: --
Skills
Demonstrated knowledge of general accounting principles, procedures, and practices. - Ability to maintain good working relationships with clients and stakeholders. - Delivering quality results in pressing situations and conflicting priorities.- Good analytical skills.
WHO Competencies
Communication
Knowing and managing yourself
Producing results
Moving forward in a changing environment
Teamwork
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Beginners knowledge of French.
Other Considerations
Excellent knowledge of Microsoft Office.- Knowledge and ability to operate ERP systems
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 201,105 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
Additional Information
This vacancy notice may be used to fill other similar positions at the same grade level Only candidates under serious consideration will be contacted. A written test may be used as a form of screening. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. For information on WHO's operations please visit: http://www.who.int. WHO is committed to workforce diversity. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
Grade
G6
Contractual Arrangement
Temporary Appointment under Staff Rule 420.4
Contract duration
For two years
Job Posting
Sep 20, 2017, 11:11:41 AM
Closing Date
Oct 4, 2017, 11:59:00 PM
Primary Location
Egypt-Cairo
Organization
EM/DAF General Management
Schedule
Full-time
OBJECTIVES OF THE PROGRAMME
Budget and Financial Services (BFU) is a part of the Division of General Management and is responsible for supporting the work of WHO by providing efficient and flexible management of the Organization's financial resources and for accommodating varying circumstances while allowing for sound financial control and ensuring adherence to financial rules and regulations at all times.
Description Of Duties
The duties of the incumbent are not intended to be all-inclusive nor are all duties listed hereunder carried out by the incumbent. Staff may be rotated and assigned to perform various duties of similar complexity within the Budget and Finance unit including ad-hoc assignments as determined by supervisors as well as reinforcing other teams or replacing other staff members as deemed necessary. Performance of assigned responsibilities are based on established financial rules and procedures. The incumbent is assigned as either a Specialist or a Senior Member of a team, in one of the following sub-units to perform responsibilities of similar complexity:HR workplan management responsible for monitoring and adjustments of salary work plans to ensure correctness, validity and availability of funding of award budget against relevant OWERS and mapped positions; Income and awards management responsible for analysis and monitoring of activation of awards, and distribution and validating the linkage of awards to projects; Imprest Expenditure and Review responsible for monitoring of eImprest GLs and all eImprest transactions including review of services purchase orders - Imprest, DFC's, GES and other activities;Accounts payable responsible for monitoring of payment instructions, payroll, payments for IC meetings, regional office eImprest vouchers, bank reconciliations and expenditure batches; andStaff Health Insurance responsible for processing of various medical claims submitted by staff members and SSAs, ensuring accuracy of payment and validity of prescribed medicines vis-a-vis doctor prescription. 1. Performs all functions related to non-routine cases handled by the assigned sub-unit; ensuring timely and accurate resolution of problems 2. Reports on problems and recommends possible solutions to the respective sub- units to ensure compliance with financial rules and regulations. 3. Assists with the review and resolution of OLD issues on regular basis. 4. Reviews transactions referred by approvers and provides feedback to facilitate the validation/approval/ rejection of GSM transactions.5. Facilitates implementation of activities by providing guidance and support to clients on operational workplans, reporting and analysis of financial data.6. Produces reports from GSM and analyzes data to facilitate decision making. 7. Initiates correspondence to verify data, answers queries and obtain additional information on financial matters. 8. Guides staff performing other functions in the assigned sub-unit.Achievement Activities Include: - Guidance and advice on financial information, GSM workflows and processes to all budget centers.- Support the Budget centers to achieve sound financial management.- Contributition to the efficient work results of BFU sub-units. - Effective monitoring, analysis of various transactions and reliable financial reporting. - Timely and sound solutions to non-rountine problems and continous support to staff within the sub-unit.- Contribute to the development of enhanced guidelines and procedures to facilitate effective work processes.
Required Qualifications
Education
Essential: - Completion of secondary school with additional training in automated accounting
Desirable: University degree in commerce, finance, business administration or related field would be an asset.
Experience
Essential: Eight years' experience in applying administrative and financial procedures through progressive work in finance and accounting activities.
Desirable: --
Skills
Demonstrated knowledge of general accounting principles, procedures, and practices. - Ability to maintain good working relationships with clients and stakeholders. - Delivering quality results in pressing situations and conflicting priorities.- Good analytical skills.
WHO Competencies
Communication
Knowing and managing yourself
Producing results
Moving forward in a changing environment
Teamwork
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Beginners knowledge of French.
Other Considerations
Excellent knowledge of Microsoft Office.- Knowledge and ability to operate ERP systems
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 201,105 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
Additional Information
This vacancy notice may be used to fill other similar positions at the same grade level Only candidates under serious consideration will be contacted. A written test may be used as a form of screening. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. For information on WHO's operations please visit: http://www.who.int. WHO is committed to workforce diversity. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
Grade
G6
Contractual Arrangement
Temporary Appointment under Staff Rule 420.4
Contract duration
For two years
Job Posting
Sep 20, 2017, 11:11:41 AM
Closing Date
Oct 4, 2017, 11:59:00 PM
Primary Location
Egypt-Cairo
Organization
EM/DAF General Management
Schedule
Full-time
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Job Summary
- Date Posted : 7 years ago
- Job Type : Full Time
- Location : Cairo, EG, Egypt
About company
- Company Name : World Health Organization