HR Shared Services Senior Specialist

HR Shared Services Senior Specialist

JOB PURPOSE:

To provide all staff with the HR related services on a daily basis, administrate and execute an accurate payroll system on a monthly basis and assure adherence of HR Services team to the process & procedures.

To execute the process of payroll activities including the input of all salaries and staff related data in the payroll system.

KEY ACCOUNTABILITIES:

Operations:

Update, maintain & enhance the HR Service system as well as the HRMS Oracle system to ensure the accuracy of payroll data.

Payroll:

Execute monthly payroll system to ensure that all staff alterations are imputed correctly.

Provide assistance in coordinating the implementation of any changes required in the payroll system.

Follow up with the finance to ensure prompt and timely payment to staff regarding any payments & changes needed.

Fully manage concerned accounts requests and act on solving related services issues.

Execute payroll preparations & assure accurate transactions.

Execute the HR Services team members in-terms of: knowledge transfer, ongoing tasks supervision, account management and assure full adherence to all related policies & procedures.

100% accuracy of payroll transaction, payroll transfer in the agreed time with ultimate adherence to company policy, procedures & systems. Operational Excellence.

Act as on behalf of HR Services Supervisor when needed.

Educate other departments in regards to all HR Services functions via sharing information and providing assistance.

Assist internal and external auditors during audit process, provide documents, reports and other related credentials upon request.

Contribute to continuous improvement and perform any other related tasks as required.

Responsible for leavers process starting from receiving the resignation form, issuing the leaver checklist.

Record & maintain the staff leaves on the HRMS Oracle system & provide absenteeism report on monthly basis.

Contribute in the preparation of the staff alteration by modifying the allowances & deductions (i.e Travel forms, Mobile allowances, fuel expenses, handset allowances etc..).

Prepare all types of HR letters upon request.

Update & maintain the social insurance records (Form 1 & 6).

Prepare the required documents to issue the medical cards, mobile number & ID cards for new hires.

Prepare statistical reports upon request

Customer Centricity:

Creates a positive internal customer experience during internal customer journeys and touch points.

Innovation:

Continuously learn new trends in the market and propose new ideas, approaches and insights.

Operational Excellence:

Takes responsibility— Accepts responsibility for outcomes of one's work; with focus on accurate high quality operations daily routine, processes and workflows.

People Management:

Demonstration of team spirit and a proactive collaboration with cross functional projects.

Demonstrate company values and compliance with company policy.

Budget and Payment Process Planning and Execution:

Coordinating Budget Planning for each Quarter for the Outsource Account (Salaries and Medical)

Executing the company Payment cycle and communicating with concerned parties to release payment for the vendor on a timely manner.

Ensure all operations are done within budget and headcount Scope. Medical Insurance.

Handling Medical Insurance alongside with the vendor formulating and executing the optimum service for employees.

Qualifications& Experience Essential

University Degree

2-3 years of HR experience, preferably in a multinational organization.

Excellent Computer skills, Advanced MS excel is required.

Excellent in Arabic & English (Reading, Writing & Oral).

Qualifications & Experience Desirable

Multinational background.

Telecom background.