Accountabilities:
- Complete and execute all admin assistant duties such as travel arrangements for the entire legal team, power-point presentations, medical insurance, phone bills, drafting and preparing all required documents and work as required.
- Manage calendar and schedule of the senior. Legal counsel and organize all team meetings and events as well as business meetings with other functions.
- Manage and prepare for all visits by Region and Sector staff.
- Prepare required monthly highlights report for delivery to the region including follow up with the team for updates and new items.
- Litigation Management – including tracking all reported litigation, communicating with external counsel to secure timely reporting; coordinating sharing of the relevant data with Control and management, and reporting internally within the Law Department.
- Coordinating commercial unit response to global/sector/regional legal inquiries.
- Assists Sr. legal counsel and other team members in preparing training material and training agenda and inviting audience and all arrangements for legal training.
- Prepare quarterly counsel rep letters for senior legal counsel.
- Follow up on updating "BAIC" and pre-close material with external and internal lawyers on monthly basis.
- Requesting and following up on all required reports from the legal team.
- Preparing legal analyses and research required by senior Legal counsel for confidential and strategic issues.
- Draft and review contracts in assistance of the corporate team as required by corporate legal manager.
- Draft and prepare letters and communication to external parties from the company.
- Assist the Government relations manager in setting up appointments and preparing letters to key government officials.
- Follow up with outside counsel and finance on all matters related to invoices:
- Prepare estimates of external and internal expenses and reporting same to Region on monthly basis.
- Assist senior legal counsel in preparing and monitoring legal budget throughout the year.
- Follow up with the team for all Travel & Expenses (T&E)and reporting same to Region.
- Prepare first draft bottler documentation, including Letter Amendments, Export Authorizations, Sales and Distribution Agreements, Pricing Letters, Concentrate Pricing and Marketing Support Agreements.
- Manages and oversees documents executions by preparing execution drafts and coordinating with the business teams and Cork to ensure accurate document execution.
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